Submitting Filings for UTAH

Step-by-step instructions for submitting filings to Utah for approval.

Quick Links:

MANUAL SUBMISSION - SIMPLE ENTRY

You can start a filing either by selecting the SUBMIT FILING button at the top/right of the InsCipher portal, or by selecting TAX CALCULATOR from the Menu on the left hand side of the screen.

Step 1 - Tax Calculator (Policy Information)

The first step of the process is where you enter the policy information needed to calculate the appropriate taxes for the filing you are submitting.

  • Select Utah from the list of Physical State options. 
  • Depending on the following selections, your field options will change


TRANSACTION TYPE (select from the drop down):

  • New Policy
  • Renewal Policy - this selection adds the Expiring Policy Number field.
  • Additional Premium Endorsement / Return Premium Endorsement / Audit Endorsement / Flat Cancellation - these selections add the Premium Adjustment Date (aka Endorsement Effective Date). If you do not add a date in this field, you will not be able to proceed with your filing.

POLICY TYPE: This option only appears if your agency is set up to submit RPG policies

  • If applicable, you have the choice between STANDARD or MASTER. Unless you are filing a Master Policy File, select STANDARD

(1) EXPIRING POLICY NUMBER (applies to Renewal Policies):

  • Add the expiring policy number

(2) POLICY NUMBER:

  • Add the policy number as it appears on the dec page
  • As you are typing in the policy number, a drop down may appear with the policy number in it. You may select this policy number and much of the policy information will prefill.

(3) POLICY EFFECTIVE DATE:

  • Add the effective date of the policy (prefills if policy number is selected rather than typed in)

(4) POLICY EXPIRATION DATE:

  • Defaults to 12 months after the Policy Effective Date. Change the expiration date of the policy if appropriate

(5) PREMIUM ADJUSTMENT DATE (applies to Endorsements):

  • Enter the effective date of the endorsement
  • If left blank for endorsements, you will not be able to proceed with your filing

    (6) EXPORT LIST:

    • Defaults to No. If your coverage code is on the Export List for Utah, change to Yes to allow access to the correct Lines of Business.

        (7) LINE OF BUSINESS:

        • Select the appropriate Line of Business from the drop down option - This list changes according to the Export List setting

        If there are multiple Lines of Business included in your policy, report the Line of Business that has the highest premium.

        (8) INSURANCE COMPANY:

        • Select the appropriate Insurance Company from the drop down option - This list is maintained by the state. If you feel that there is a carrier missing from the list, please email Sylvia Bruno at sbruno@slaut.org

        (9) TAX EXEMPT:

        • Defaults to No. Unless you know your insured/policy meets the requirements of being considered Tax Exempt, leave as No.

        (10) ECP (Exempt Commercial Purchaser):

        • Defaults to No. Unless you know your client meets the Exempt Commercial Purchaser requirements for the state, leave this as No.

        All ECP policies must have a completed ECP affidavit uploaded. When ECP is marked YES, this document will show as a required document in the document summary on the right side of the screen as well as in the document section (Step 3). You have the option to download the file for completion in Step 1.


        (11) RPG (Risk Purchasing Group): This option only appears if your agency is set up to submit RPG policies

        • Defaults to No. Unless your policy is part of a Risk Purchasing Group, leave this as No.

          (15) DOMESTIC PREMIUM:

          • Enter the full policy or endorsement premium (including TRIA)
          • If Domestic and Foreign Premium, add only the domestic premium.

          (16) FOREIGN PREMIUM:

          • Depending on your agency settings, this may/may not be an option in your filing. If it is included, leave at 0.00. 

          (17) BROKER FEE:

          • Add the total amount of all fees assigned by the broker. This can include Policy, Broker, and/or Agency Fees.

          (18) CARRIER FEE:

          • Add the total amount of all fees assigned by the carrier. This can include Inspection, Audit, and/or Underwriting Fees.

          • The right side of the screen shows the breakdown of premium and fees and the calculation of the Surplus Lines taxes and the Stamping Fees.
          • Sample documents are also provided for download.

          Click CONTINUE TO FILE to proceed to the next step

          If you are only obtaining a quote, you can stop here by clicking EXIT WITHOUT SAVING

          Step 2 - Insured Information

          Select either New Insured or Existing Insured at the top of the screen. 

          A good rule of thumb is to always search and use existing insured information first before adding a new insured to reduce the possibility of duplicate entries of insured data.

          EXISTING INSURED:

          Start typing the insured name in the search field. Once you find the correct insured, click SELECT. This will prefill the insured information.

          • If this needs to be updated, you will be able to correct the address in this area.
          • Alternatively, you can access the insured information by clicking INSUREDS on the left navigation panel and review and/or update the record for the insured prior to adding to the filing.

          NEW INSURED:

          MAILING ADDRESS - MUST BE COMPLETED OR WILL BE FLAGGED BY THE STATE

          (1) Insured Name:

          • Add the insured name as it appears on the dec page

          (2) DBA:

          • Enter the DBA name if different from the Insured Name

            (3) Address:

            • Enter the mailing address as it appears on the dec page

            (4) Address Line 2:

            • Enter the 2nd line information (Suite, Apt, etc) for the mailing address, if applicable)

            (5) City:

            • Enter the city for the mailing address

            (6) Mailing State:

            • Defaults to physical state (Utah). Change if appropriate

            (7) Zip Code:

            • Enter the zip code for the mailing address

            If the mailing address is NOT in the state of Utah or is otherwise different from the physical address, uncheck Physical Address Is Same As Mailing to open another section to enter the physical address.

            Click CONTINUE TO FILE to proceed to the next step.

            If you are not ready to complete the filing, click SAVE FOR LATER. This will place the started filing in your SAVED queue so you can finish it later.

            Step 3 - Documents

            This step allows you to download example documents and upload the documents required for filing. 

            • You can click & drag the file from your computer into the box to drop the file where it needs to go.
            • Or you can click in the appropriate box to open the file navigator which allows you to select the file from your computer to upload.

            Once all appropriate documents are uploaded, click CONTINUE.

            If you are not ready to complete the filing, click SAVE FOR LATER. This will place the started filing in your SAVED queue so you can finish it later.

            Step 4 - Review & Submit

            A final area to review the filing information before submitting to the state.

            If there is missing information, you will NOT be able to submit to the state. You will only have the option to SAVE FOR LATER.

            GENERAL INFORMATION

            Review the General Information area. If anything needs to be updated, click [Edit].

            INSURED INFORMATION

            Review the Insured Information area. If anything needs to be updated, click [Edit].

            UPLOADED DOCUMENTS

            Review the documents uploaded. If anything needs to be updated, click [Edit].

            • If any required documentation is missing, you will see an alert

            FILING UNDER LICENSE

            Select the correct license you wish to file this filing under.

            • If the appropriate license is NOT listed in your drop down, please contact your administrator or reach out to support@inscipher.com

            NOTES

            Add any notes pertinent to the filing that you wish to include for the reviewers at the state.

            Once complete, click SUBMIT FILING to send the filing directly to the state for review.

            CSV BATCH IMPORT - BULK ENTRY

            You have the option of uploading more than one filing though a CSV Batch Import. For information on setting this up, click here.